Senior Administrative Assistant

Full time @Tarauli posted 6 months ago

Job Description

Senior Administrative Assistant

Location: Remote

Duration: 6-7 months

Description:

  • The main function of an administrative assistant/executive assistant is provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
  • A typical administrative assistant acts as information and communication managers for an office.
  • An entry level administrative assistant typically has a High School diploma and experience with administrative duties in an office environment.
  • As the levels progress, the years experience increase along with leadership expectations, with the introduction of a supervisory role at Level 4.
  • The technical skills, including the ability multi-task and organization skills and have experience using computer applications, increase across levels, starting from basic at Level 1 expert at Level 5.

Education/Experience

  • High School Diploma or GED required 7+ years customer service related experience required

Responsibility level

  • Exercises independent judgment with direction from supervisor Skills Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
  • Ability work independently and manage one’s time (Required)
  • Ability keep information organized and confidential (Required)
  • Basic mentoring skills necessary provide support and constructive performance feedback (Typically required)
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)

Major Job Duties and Responsibilities:

  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Prepare invoices, reports, memos, letters, financial statements, and other documents
  • File and retrieve corporate documents, records, and reports
  • Read and analyze incoming memos, submissions, and reports determine their significance and plan their distribution
  • Prepare agendas and make arrangements for committee, board and other meetings

Description :

  • Temporary Executive Admin support for maternity leave coverage.
  • Executive admin functions supporting a few executive leaders.
  • Nice to have skills Familiarity with Client systems
  • Must have skills Executive assistant experience.
  • Supporting multiple higher ups.
  • Knowledge of Microsoft office.
  • Calendar, setting up meetings, etc. 2-3 years’ experience at least.

Call Notes:

  • Looking for an Executive Assistant Knowledge of Microsoft Office Suites such as Outlook, Word, etc.
  • Managing calendars, setting up meetings, conference room setup Will be supporting executives with booking travels, coordinating meetings, calendar management & travel expenses.
  • Bachelor’s Degree is not required.

Related Jobs