Job Description
Senior Administrative Assistant
Location: Remote
Duration: 6-7 months
Description:
- The main function of an administrative assistant/executive assistant is provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
- A typical administrative assistant acts as information and communication managers for an office.
- An entry level administrative assistant typically has a High School diploma and experience with administrative duties in an office environment.
- As the levels progress, the years experience increase along with leadership expectations, with the introduction of a supervisory role at Level 4.
- The technical skills, including the ability multi-task and organization skills and have experience using computer applications, increase across levels, starting from basic at Level 1 expert at Level 5.
Education/Experience
- High School Diploma or GED required 7+ years customer service related experience required
Responsibility level
- Exercises independent judgment with direction from supervisor Skills Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
- Ability work independently and manage one’s time (Required)
- Ability keep information organized and confidential (Required)
- Basic mentoring skills necessary provide support and constructive performance feedback (Typically required)
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)
Major Job Duties and Responsibilities:
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Prepare invoices, reports, memos, letters, financial statements, and other documents
- File and retrieve corporate documents, records, and reports
- Read and analyze incoming memos, submissions, and reports determine their significance and plan their distribution
- Prepare agendas and make arrangements for committee, board and other meetings
Description :
- Temporary Executive Admin support for maternity leave coverage.
- Executive admin functions supporting a few executive leaders.
- Nice to have skills Familiarity with Client systems
- Must have skills Executive assistant experience.
- Supporting multiple higher ups.
- Knowledge of Microsoft office.
- Calendar, setting up meetings, etc. 2-3 years’ experience at least.
Call Notes:
- Looking for an Executive Assistant Knowledge of Microsoft Office Suites such as Outlook, Word, etc.
- Managing calendars, setting up meetings, conference room setup Will be supporting executives with booking travels, coordinating meetings, calendar management & travel expenses.
- Bachelor’s Degree is not required.
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